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Email Correspondence Policy
is an ever-increasing reliance on electronic forms of communication among
faculty, staff and students at Rhode Island School of Design. In particular,
e-mail has become an efficient, fast, and cost-effective method of
communication that has many advantages over printed communication.
of the importance of this type of communication, email is considered one of
the official forms of communication at the University. This policy outlines the
student’s responsibilities in having such an account, and establishes
expectations for communication between faculty and students for educational
purposes and between the University and students for university business
RISD’s Use of Students Lists
Requests to send mass e-mail of a non-specific nature will
generally not be supported on RISD firstname.lastname@example.org. Routine non-urgent
messages for all students will be sent via Notices of the Day or as approved by
the Associate Provost for Student Affairs. General messages to the student
population will be posted on Word Out
uses of students.list for official communication should be consistent with the
Family Educational Rights and Privacy Act (FERPA).
Communication with students by University
Offices such as
Registrar, Public Safety, Residence Life, and Student Life can send selected
official communications to students via the students.list. Such e-mail might
include individually-addressed messages as well as “group mail’ messages such
as registration appointments, crime reports, water outages, etc. These
communications are for the purposes of conducting official university business.
The University has the right to expect that those communications will be read
in a timely fashion.
Departmental Communication with students
There are times when departments need to
communicate directly with students for the purpose of conducting official
university business. These communications are usually sent through academic
affairs or student affairs.
Other Group Mailing Lists / Listservs: (From
Computing Website) (https://intranet.risd.edu/Departments/oitpages.aspx?oitID=4310)
It is acknowledged that the membership of
a particular group belongs to the offices that maintain the list for that
group. As such, these list owners have the right to communicate with their
constituents as they deem best, and may send out bulk email to those groups
without further authorization. In addition, these offices can delegate to other
offices or individuals the authority to communicate with these groups. In
general, it is expected that this delegation will parallel the existing
delegation models of paper-based mailings.